GL Glossary: journals, batches, categories, lines

Categories: ERP
journal entry batch A method used to group
journal entries according to your set of
books and accounting period. When you
initiate the transfer of invoice or payment
information to your general ledger for
posting, Payables transfers the necessary
information to create journal entry batches
for the information you transfer. Journal
Import in General Ledger uses the
information to create a journal entry batch
for each set of books and accounting
period.
You can name your journal entry batches
the way you want for easy identification in
your general ledger. Payables attaches the
journal entry category, date, and time of
transfer to your batch name so that each
name is unique. If you choose not to enter
your own batch name when you transfer
posting information, Payables uses the
journal entry category, date, and time of
transfer.
journal entry category In Oracle Assets and
Oracle Projects, a category used to indicate
the purpose or nature of your journal entry.
General Ledger associates each of your
journal entry headers with a journal entry
category. Journal entry categories specify
what kind of transaction the journal entry
represents.
journal entry category In Oracle Payables, a
category used to indicate the purpose or
nature of your journal entry. General
Ledger associates each of your journal
entry headers with a journal entry category.
There are three journal entry categories in
Payables if you use the accrual basis
accounting method: Invoices, Payments,
and All (both Invoices and Payments). If
you use the cash basis accounting method,
Payables only assigns the Payment journal
entry category to your journal entries.
journal entry category In Oracle General
Ledger, a category in which describes the
purpose or type of journal entry. Standard
journal entry categories include accruals,
payments, and vouchers.
journal entry header A method used to group
journal entries by currency and journal
entry category within a journal entry batch.
When you initiate the transfer of invoices or
payments to your general ledger for
posting, Payables transfers the necessary
information to create journal entry headers
for the information you transfer. Journal
Import in General Ledger uses the
information to create a journal entry header
for each currency and journal entry
category in a journal entry batch. A journal
entry batch can have multiple journal entry
headers.
journal entry lines Each journal entry header
contains one or more journal entry lines.
The lines are the actual journal entries that
your general ledger posts to update account
balances. The number and type of lines in a
journal entry header depend on the volume
of transactions, frequency of transfer from
Payables, and your method of summarizing
journal entries from Payables.
journal entry source In Oracle Assets, Oracle
Payables, and Oracle Projects, an indicator
from which feeder system your journal
entries originate, such as Payables. General
Ledger associates each of your journal
entries with one journal entry source. This
allows you to group related journal entry
transactions for reporting and analysis in
your general ledger.
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